Airport sedanJeddah airport → Makkah
- Customer price
- $120
- Vendor payout
- $96
- Your commission
- +$24
Travel services
Transport & airport transfer software
Manage your own vehicles and hired transport for airport transfers, tours and rentals. Drivers, routes and prices are linked to every booking, and vendor bills match the trips actually driven.
- Own + hired
- Your fleet and vendor vehicles
- Zone pricing
- By route, vehicle or hour
- Trip sheets
- Sent to drivers by WhatsApp
- Vendor bills
- Matched to trips driven
Overview
Airport transfer and fleet management for travel agencies
TravelSuite ERP is transport booking software for travel agencies, DMCs and Hajj and Umrah operators. It handles airport transfers, intercity transport, tour vehicles and car rentals, using your own fleet or vehicles hired from local vendors.
Prices are set by zone, route, vehicle type or hourly rate, and transport can be sold on its own or added to any flight, hotel or package booking. Trips are scheduled from flight times, assigned to a driver and vehicle, and sent to the driver with the passenger's details.
Every trip creates the right cost: fuel and driver expenses for your own vehicles, or a payable for a hired vendor. Agencies use it as their airport transfer software in Dhaka, Makkah, Madinah, Jeddah, Dubai and Kuala Lumpur to make sure no pick-up is missed and every vendor bill is correct.
Transport in every trip
Every transfer, on the same booking
Car, coach, domestic flight and boat legs sit inside the tour, Umrah or hotel booking, so the customer, the operations team and accounts all see the same plan.
- Private carDhaka airport → hotelDay 1 · 14:30Tour packageOwn vehicle
- Domestic flightDhaka → Cox's BazarDay 2 · 08:10Flight bookingAirline
- Coach busCox's Bazar → TeknafDay 2 · 11:00Tour packageVendor
- Boat transferTeknaf → Saint MartinDay 2 · 15:30Tour packageVendor
Transport types from the tour module settings. Example trip.
Hired vehicles
Know what you keep on every hired vehicle
Add transport companies as vendors and their vehicles as services. Each one shows the customer price, your commission and what you owe the vendor.
Haram Express Transport
49-seat coachMakkah → Madinah
- Customer price
- $640
- Vendor payout
- $540
- Your commission
- +$100
Microbus with driverSylhet, full day
- Customer price
- $85
- Vendor payout
- $70
- Your commission
- +$15
Vendor payables this month
Total$8,420
Paid$6,100
Due$2,320
Example vendors and amounts.
Transport services
Every journey your customers need
Airport transfers
Arrival and departure transfers scheduled from flight times, one way or return.
Intercity transport
Fixed routes between cities, such as Jeddah–Makkah–Madinah or Dhaka–Cox's Bazar.
Car rental with driver
Hourly and daily hire for sightseeing, business trips and family travel.
Group buses
Coaches for tours, corporate events and Umrah groups, allocated by group.
Key capabilities
Handle airport transfers, intercity transport and rentals with vehicles and drivers.
12 features included in Transport Booking
See it in a demo- 01Vehicle and driver management
- 02Zone, route and hourly pricing
- 03Airport pick-up and drop scheduling from flight times
- 04Dispatch board for the day's trips
- 05Driver assignment and trip sheets
- 06Trip details to drivers by WhatsApp
- 07Hired vehicles with vendor payables
- 08Add transport to any package or booking
- 09Group and Umrah bus allocation
- 10Vehicle document and service reminders
- 11Online transfer booking for customers and agents
- 12Profit per trip, vehicle and route
Trip workflow
From booking to vendor bill in six steps
- 01
Book the trip
Sold on its own or added to a flight, hotel or package booking.
- 02
Price it
The rate comes from the zone, route, vehicle type or hourly tariff.
- 03
Schedule
Pick-up time is set from the flight or itinerary and added to the dispatch board.
- 04
Assign driver and vehicle
Choose your own vehicle or a vendor, and send the trip sheet to the driver.
- 05
Complete the trip
The driver confirms pick-up and drop-off; changes are recorded on the booking.
- 06
Settle costs
Fuel and driver costs or the vendor payable are posted, with profit per trip.
Vendor performance
Book the transport companies that deliver
Rate every vendor after the trip, keep their KYC documents on file with expiry alerts, and see your best partners at the top of the leaderboard.
- Ratings and feedback after each booking
- KYC verification with expiry rules
- Default commission as a percentage or fixed amount
Vendor leaderboardTransport
1
Haram Express Transport214 bookings
4.8Verified2
Al-Safa Coaches132 bookings
4.6Verified3
Sea Pearl Boats58 bookings
4.3Expires in 21 daysBuilt for every team
One transport desk for every trip
Dispatchers
- Today's trips on one board
- Assign drivers in a click
- See flight changes on transfers
- Reassign when plans change
Drivers
- Trip sheet on WhatsApp
- Passenger name and phone
- Flight number and pick-up point
- Confirm pick-up and drop-off
Agents and customers
- Book transfers online
- Instant price by route
- Add transport to any booking
- Confirmation with driver details
Accounts and management
- Vendor bills matched to trips
- Fuel and driver costs
- Profit per vehicle and route
- Utilisation of your fleet
Why agencies switch
Before and after TravelSuite ERP
| Task | Without TravelSuite | With TravelSuite ERP |
|---|---|---|
| Scheduling | Pick-ups noted on paper | Dispatch board built from bookings |
| Drivers | Details sent by phone call | Trip sheet sent automatically |
| Pricing | Quoted from memory | Rates by zone, route and vehicle |
| Flight changes | Missed pick-ups | Changes visible to the dispatcher |
| Vendor bills | Checked against a diary | Payable created for each trip |
| Profit | Unknown per trip | Profit per trip and vehicle |
Local by design
Ready for the routes you run
Bangladesh
Run Dhaka airport transfers, tour vehicles to Cox's Bazar and Sylhet, and microbus hire, priced in BDT.
Saudi Arabia and the GCC
Plan Jeddah, Makkah and Madinah transfers and ziyarat buses for pilgrims, and city transfers across the Gulf.
Malaysia
Handle KLIA transfers, tour coaches and car hire with driver for inbound and outbound travellers in MYR.
FAQ
Frequently asked questions
Can drivers see their trips?
Yes. Drivers receive trip sheets with pick-up time, flight number, passenger name and phone, by WhatsApp or in the driver view.
Can I price by route or zone?
Yes. Set prices by zone, fixed route, vehicle type, distance or hourly hire, with different rates for agents and customers.
Does it track hired vehicles?
Yes. Vehicles hired from vendors are recorded on each trip, and the vendor payable is created automatically.
Can transport be added to packages?
Yes. Add transfers or a vehicle with driver to any flight, hotel, tour or Umrah package booking.
Are airport pick-ups linked to flight times?
Yes. Transfers take the flight number and arrival time from the booking, and changes are shown to the dispatcher.
Can I manage Umrah group transport?
Yes. Plan buses for Jeddah, Makkah and Madinah transfers and ziyarat, allocated to pilgrim groups.
Can customers and agents book transfers online?
Yes. Transfers can be booked from your website or the B2B portal with instant prices.
Can I track vehicle documents and maintenance?
Yes. Registration, insurance and fitness expiry dates are tracked per vehicle, with reminders before they expire.
Works with every TravelSuite module
Bookings, customers, payments and accounts stay in one database, so this module shares data with everything else automatically.