Keep the money side of your travel agency in one system. Bookings and accepted quotations turn into invoices, every payment, expense payment and refund is recorded as a transaction, supplier bills are approved and paid on terms, and the Profit & Loss report shows what you earned, what you spent and what is left, on a cash or accrual basis.
TravelSuite ERP includes travel agency accounting software for the daily money work of an agency. Hotel, tour, visa and Hajj & Umrah bookings, accepted quotations and walk-in sales become customer invoices with their items, issue date and due date. Each invoice shows the paid amount against the total, the balance due and a status of draft, unpaid, partial or paid, and overdue invoices are flagged.
Every money movement is a transaction. Staff receive customer payments by cash, bank transfer or cheque, pay approved supplier expenses and issue refunds that stay linked to the original payment or advance. Cancelled transactions remain on record. The transactions list shows the payment number, date, related customer or expense, type, method, amount, status and who received it.
Expenses cover supplier costs and operational liabilities such as accommodation, vendor service costs and agent commission, grouped by category and linked to a booking where relevant. Suppliers carry their type, contact, currency and payment terms, and the supplier payments screen shows total payable, overdue amounts, payments this month and each open bill with its due date.
The accounts dashboard brings it together: cash received, expenses paid, net cash flow, customer and supplier dues, refunds, bills due in the next seven days, top income sources, collection methods and the largest outstanding balances. The Profit & Loss report builds an income statement for any date range on a cash or accrual basis, with print and export.
Bookings and accepted quotations become invoices with their items. Each payment is recorded against the invoice with its method, so the paid amount, the balance and the status are always current.
| Item | Qty | Price | Amount |
|---|---|---|---|
| Premium Umrah 14 daysHajj & Umrah booking · HU-0021 | 2 | $2,400 | $4,800 |
| Umrah visa processingService item | 2 | $150 | $300 |
| Airport transferService item | 1 | $100 | $100 |
Terms: invoice terms set once in finance settings.
PartialExample data.
The Profit & Loss report starts with customer payments, takes away refunds and expense payments and ends with net profit and margin. Switch to the accrual basis to include amounts still due.
| Method | Income | Paid | Refund | Net |
|---|---|---|---|---|
| Cash | $30,000 | $9,000 | $2,000 | $19,000 |
| Bank transfer | $16,000 | $8,000 | $1,000 | $7,000 |
| Cheque | $2,000 | $0 | $0 | $2,000 |
Example data.
12 features included in Finance & Accounting
See it in a demoA booking or accepted quotation becomes an invoice with items and due date.
Receive payments by cash, bank transfer or cheque against the invoice.
Add supplier expenses by category and link them to the booking.
Approve expenses and pay suppliers on their terms.
Refund against the original payment, with reason and method.
Read net profit and margin on a cash or accrual basis.
The accounts dashboard weighs customer dues from open invoices against supplier dues from approved expenses, and lists the bills due in the next seven days on both sides.
Example data.
| Task | Without TravelSuite | With TravelSuite ERP |
|---|---|---|
| Invoicing | Retyped from the booking | Created from the booking or quotation |
| Collections | Paid amounts in a notebook | Paid and due on every invoice |
| Supplier bills | Due dates missed | Bills due soon and overdue flagged |
| Refunds | Hard to match to a payment | Linked to the original payment |
| Profit | Estimated at month end | Income statement for any date range |
On the Business plan, invoices and credit notes become e-invoices for the tax system of your country, from ZATCA in Saudi Arabia to MyInvois in Malaysia.
Invoices are created from hotel, tour, visa and Hajj & Umrah bookings, from accepted quotations, or directly as walk-in and customer invoices. Each one keeps its items, dates, paid amount and balance.
Use Receive Payment to record a payment against an invoice with its method, such as cash, bank transfer or cheque. The invoice status updates to partial or paid automatically.
Yes. A refund is recorded against the original completed payment or advance, with method, reason and amount, and shows in the refunds list and the profit and loss report.
Record supplier costs as expenses with a category and supplier, approve them, then pay them from Supplier Payments. Each bill shows its due date from the supplier's payment terms, and overdue bills are flagged.
Income received, customer refunds, net income, expenses paid, net profit and margin for any date range, with monthly performance, invoice and expense balances, top income sources, top expense categories and a payment method summary.
The cash basis uses only money actually received and paid. The accrual basis also includes amounts that are invoiced or approved but still due.
Yes. Finance settings set the document prefix, the default due days and the standard terms for invoices, proposals and quotations. Changes apply to new documents.
Yes. Bookings create invoices, booking-related expenses are linked to the booking, and vendor payables come from the same accounts records, so sales, operations and finance work from one set of numbers.
Bookings, customers, payments and accounts stay in one database, so this module shares data with everything else automatically.
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